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Лого на Европейската комисия
European Climate Infrastructure and Environment Executive Agency

How to submit requests and reports

The adapted submission measures that were exceptionally put in place on account of the Covid-19 pandemic have been lifted. As of 1 April 2022, there is a return to the former submission requirements that are described below.

If your project received funding from the LIFE+ programme 2007-2013, please follow the instructions and use the documents published on the Project administration LIFE+ (2007-2013 page.

Requests for payment and amendment requests

If the beneficiaries have a Qualified Electronic Signature (QES)*: the preferred means to send reports that include a request for payment (mid-term report, interim report, final report) as well as additional information to these (when requested by the Agency) and amendment requests, is via email to CINEA-LIFE-MONITORING@ec.europa.eu, copying the relevant CINEA project advisor and external monitor.

In case some files are too large to be attached by email, the beneficiaries can send them by alternative means such as WeTransfer etc.

In case some beneficiaries do not have QES: the reports / requests shall ONLY be sent by post or delivery services to either address shown below. The package should include the documents requiring signature provided on paper (signed originals) as well as the electronic version of all other documents on an electronic media, e.g. USB key.

In case only one or more but not all beneficiaries can sign using the QES technology they may use this technology, however the package shall still be sent ONLY by post or delivery services to include the other beneficiaries’ signed originals. The Q-signed documents should be uploaded on the electronic media (full information on how to submit a report can be found in the guidance ‘How to report on your LIFE project’ to be found below).

          Ordinary or registered mail by postal service
          European Climate, Infrastructure and Environment Executive Agency (CINEA)
          Department D - Natural resources, climate, sustainable blue economy and clean energy
          Unit D1. LIFE Energy + LIFE Climate
          OR Unit D2. LIFE Environment (Nature & Circular Economy)
          W-910
          B-1049 Brussels

          Express delivery service or hand-delivery against signature
          European Commission
          European Climate, Infrastructure and Environment Executive Agency (CINEA)
          Unit D1. LIFE Energy + LIFE Climate
          OR Unit D2. LIFE Environment (Nature & Circular Economy)
          Mail Service
          Avenue du Bourget 1
          B-1140 Brussels

Further details on content and signature requirements are given in the ‘How to report on your LIFE 2014-2020 projects’ document below, in the ‘package completeness and correctness check’ within the reporting templates under Templates below (mid-term/final report, or interim/final report for integrated projects) and, in the case of amendment requests, in the ‘annex to the cover letter of the amendment request package’ (under the contract and financial aspects page of the LIFE website).

*We highly recommend that all beneficiaries use a qualified electronic signature. You can find more background information here

https://ec.europa.eu/digital-building-blocks/wikis/display/DIGITAL/eSignature+Overview

Before sending back your electronically signed document, please check the signature and validity of the certificate with one of the following tools:

- DSS Demonstration validation tool available at https://ec.europa.eu/cefdigital/DSS/webapp-demo/validation  can help you check the validity of a certificate by indicating the number and type of valid signatures in a document.

- EU Trusted List Browser can be consulted in order to check whether the electronic signature provider and the trust service it provides are part of European Union Trusted List: https://esignature.ec.europa.eu/efda/tl-browser/#/screen/home

- To make sure you use a QES compliant to eIDAS Regulation, you need to check that both the service provider and the qualified certificate generation service used are included in the EU Trusted List Browser.

Progress reports

Progress reports, and any formal communication with the Agency that is not linked to payment or an amendment request, should be sent via email to CINEA-LIFE-MONITORING@ec.europa.eu, copying the CINEA project advisor and the assigned external monitor.

How to report

Templates

End of project report

(Layman's report)

At the end of the project, a report of 5-10 pages (Layman's report) should be produced summarising the work and results of the project as well as its long-term environmental benefits.

The report should be written for a general audience, in English and another relevant official language of the beneficiary, and should avoid using jargon and complicated sentences. The report should include all relevant information: name and project number, duration, total cost, EU contribution and contact details. Powerful images and different voices (i.e. quotes from various stakeholders, partners or volunteers) help to visualise and maximise the impact of the report.

The report must be published in print and electronic format.

Examples of good Layman's reports:

After-LIFE Plans

LIFE projects funded from 2014 onwards (including preparatory, integrated, capacity building and climate action projects, but excluding technical assistance projects), must produce an After-LIFE Plan as a separate chapter of the final report. 

  • For best practice projects, the After-LIFE Plan shall set out how the actions initiated in the LIFE project will be continued and developed in the years that follow the end of the project, and how the longer-term management of the site(s)/habitats/species will be assured.
  • For pilot and demonstration projects, the After-LIFE Plan shall, in addition, set out how the dissemination and communication of the results will continue after the end of the project. It should give details regarding what actions will be carried out, when, by whom, and using what sources of finance.

For all projects, the After-LIFE Plan should:

  • present an overview of the project and an assessment of the situation at the end of the project;
  • define the after-LIFE objectives and methodology;
  • identify funding needs and sources of funds;
  • meet the contractual requirements of this task.

Examples of good After-LIFE Plans:

Key Project-level Indicators (KPIs)

Key Performance Indicators are a set of values used to measure the success of a certain endeavor in different fields: Technical, Financial, Administrative. They are set up-front as a target and then compared with final outcomes to assess performance. Specifically for the LIFE programme KPIs are a set of Environmental and Socio-economic indicators used to measure the impact of the LIFE programme funding.

According to the LIFE Regulations (1293/2013 and 2021/783) the LIFE programme shall be assed against indicators (named Key Project Level Indicators - KPIs). For this purpose, the LIFE programme gathers information on KPIs from applicants and successful LIFE beneficiaries.

At proposal stage, applicants need to indicate the expected results of their project in terms of environmental and also socio-economic benefits. This is done via the Funding & Tenders opportunities portal as explained in the LIFE Calls for proposals page, where applicants can also find a KPI specific recorded training presentation and a questions and answers document that includes further clarifications linked to KPIs.

Once a project is funded, the coordinating beneficiary must record the project results through the KPI webtool (only accessible to LIFE funded projects). This should be done minimum twice during the project’s lifetime. The first time (First Snapshot) should be during the initial stages of the project (within the first nine months of the project’s implementation) and the second time (Final Snapshot) should be at final report stage. The European Commission then verifies the data and evaluates the project's progress and success.

For more information and training on the LIFE KPIs, please see:

1)   New video tutorials showing more information on:

  1. Module 1: Accessing to the KPI Database
  2. Module 2: The KPI process and project status
  3. Module 3: Navigating through the KPI Database
  4. Module 4a: Selecting overarching contexts
    Module 4b: Creating specific context (to come soon)
  5. Module 5: Filling in the Indicators (coming soon)

Useful weblinks mentioned in above modules for your convenience

2)   Previous video tutorials on how to record the project results in the KPI webtool: (Please note that the old video modules below will eventually be archived and replaced by the new video modules listed above)

3) Training video with demonstration of the LIFE KPI Webtool from LIFE20 Welcome Meeting - Horizontal Sessions (KPI session starts at 1:53:00)

A special guidance document for Key Project-level Indicators was produced specifically for LIFE Strategic/Integrated projects. In addition, Strategic/Integrated projects may also benefit from the recordings of the webinar on “KPIs for Integrated Projects”, that took place on Monday, 1 March 2021. The recording of this training is now available here.