How to send requests during the COVID-19 pandemic
To ensure the continuity of work during the COVID-19 pandemic, we have temporarily adapted the requirements for submitting amendments and/or payment requests. Such requests should be sent via email, copying the relevant CINEA project manager and external monitor. For heavy emails with multiple attachments, alternatives such as Dropbox may be used to relay the information. Please do not send us hard copies of these requests.
For any other requests, please contact the external monitoring team. Thank you for your understanding in these exceptional circumstances.
If your project received funding from the LIFE+ programme 2007-2013, please use the documents published on the Project administration LIFE+ (2007-2013) page.
How to report
- Completing financial statements for Action Grants - Q&A
- Guide to assess ecosystems and their services
- How to report on your LIFE 2014-2020 projects
- How to draft a progress report on your LIFE 2014-2020 projects - version April 2021
- Practical guidance for coordinating beneficiaries on completing the budget shift within the threshold of 20% of the eligible cost flexibility
- Consolidated financial statement for the coordinating beneficiaries
- Financial statement of the individual beneficiary
- Interim/final report template for integrated projects
- Mid-term/final report template for capacity building projects
- Mid-term/final report template for traditional, preparatory and technical assistance projects
- Progress report template for traditional and technical assistance projects – version April 2021
- Progress report template for capacity building projects
- Project indicators for capacity building projects
- Progress report template for preparatory projects
- Terms of reference for the certificate on the financial statements 2014-2016, 2017-2018
End of project report
At the end of the project, a report of 5-10 pages (Layman's report) should be produced summarising the work and results of the project as well as its long-term environmental benefits.
The report should be written for a general audience, in English and another relevant official language of the beneficiary, and should avoid using jargon and complicated sentences. The report should include all relevant information: name and project number, duration, total cost, EU contribution and contact details. Powerful images and different voices (i.e. quotes from various stakeholders, partners or volunteers) help to visualise and maximise the impact of the report.
The report must be published in print and electronic format.
Examples of good Layman's reports:
LIFE projects funded from 2014 onwards (including preparatory, integrated, capacity building and climate action projects, but excluding technical assistance projects), must produce an After-LIFE Plan as a separate chapter of the final report.
- For best practice projects, the After-LIFE Plan shall set out how the actions initiated in the LIFE project will be continued and developed in the years that follow the end of the project, and how the longer-term management of the site(s)/habitats/species will be assured.
- For pilot and demonstration projects, the After-LIFE Plan shall, in addition, set out how the dissemination and communication of the results will continue after the end of the project. It should give details regarding what actions will be carried out, when, by whom, and using what sources of finance.
For all projects, the After-LIFE Plan should:
- present an overview of the project and an assessment of the situation at the end of the project;
- define the after-LIFE objectives and methodology;
- identify funding needs and sources of funds;
- meet the contractual requirements of this task.
Examples of good After-LIFE Plans:
Key Project-level Indicators (KPIs)
Key Performance Indicators are a set of values used to measure the success of a certain endeavor in different fields: Technical, Financial, Administrative. They are set up-front as a target and then compared with final outcomes to assess performance. Specifically for the LIFE programme KPIs are a set of Environmental and Socio-economic indicators used to measure the impact of the LIFE programme funding.
According to the LIFE Regulations (1293/2013 and 2021/783) the LIFE programme shall be assed against indicators (named Key Project Level Indicators - KPIs). For this purpose, the LIFE programme gathers information on KPIs from applicants and successful LIFE beneficiaries.
At proposal stage, applicants need to indicate the expected results of their project in terms of environmental and also socio-economic benefits. This is done via the Funding & Tenders opportunities portal as explained in the LIFE Calls for proposals page, where applicants can also find a KPI specific recorded training presentation and a questions and answers document that includes further clarifications linked to KPIs.
Once a project is funded, the coordinating beneficiary must record the project results through the KPI webtool (only accessible to LIFE funded projects). This should be done minimum twice during the project’s lifetime. The first time (First Snapshot) should be during the initial stages of the project (within the first nine months of the project’s implementation) and the second time (Final Snapshot) should be at final report stage. The European Commission then verifies the data and evaluates the project's progress and success.
For more information and training on the LIFE KPIs, please see:
1) New video tutorials showing more information on:
- Module 1: Accessing to the KPI Database
- Module 2: The KPI process and project status
- Module 3: Navigating through the KPI Database
- Module 4a & b: Creating Overarching and Specific Contexts (coming soon)
- Module 5: Filling in the Indicators (coming soon)
Useful weblinks mentioned in above modules for your convenience
2) Previous video tutorials on how to record the project results in the KPI webtool: (Please note that the old video modules below will eventually be archived and replaced by the new video modules listed above)
A special guidance document for Key Project-level Indicators was produced specifically for LIFE Strategic/Integrated projects. In addition, Strategic/Integrated projects may also benefit from the recordings of the webinar on “KPIs for Integrated Projects”, that took place on Monday, 1 March 2021. The recording of this training is now available here.
NGO operating grants
- Audit certificate template
- Budget transfer request
- Final financial report template
- Final technical report template
- Financial and administrative guidelines
- Financial report template - 2nd pre-financing
- Technical report accompanying the request for a second pre-financing payment
- Tips for reporting