How to send requests during the COVID-19 pandemic
To ensure the continuity of work during the COVID-19 pandemic, we have temporarily adapted the requirements for submitting amendments and/or payment requests. Such requests should be sent via email, copying the relevant CINEA project manager and external monitor. For heavy emails with multiple attachments, alternatives such as Dropbox may be used to relay the information. Please do not send us hard copies of these requests.
For any other requests, please contact the external monitoring team. Thank you for your understanding in these exceptional circumstances.
If your project received funding from the LIFE+ programme 2007-2013, please use the documents published on the Project administration LIFE+ (2007-2013) page.
How to report
- Completing financial statements for Action Grants - Q&A
- Guide to assess ecosystems and their services
- How to report on your LIFE 2014-2020 projects
- How to draft a progress report on your LIFE 2014-2020 projects - version April 2021
- Practical guidance for coordinating beneficiaries on completing the budget shift within the threshold of 20% of the eligible cost flexibility
- Consolidated financial statement and Guidelines for the coordinating beneficiaries
- Financial statement of the individual beneficiary
- Interim/final report template for integrated projects
- Mid-term/final report template for capacity building projects
- Mid-term/final report template for traditional, preparatory and technical assistance projects
- Progress report template for traditional and technical assistance projects – version April 2021
- Progress report template for capacity building projects
- Project indicators for capacity building projects
- Progress report template for preparatory projects
- Terms of reference for the certificate on the financial statements 2014-2016, 2017-2018
End of project report
At the end of the project, a report of 5-10 pages (Layman's report) should be produced summarising the work and results of the project as well as its long-term environmental benefits.
The report should be written for a general audience, in English and another relevant official language of the beneficiary, and should avoid using jargon and complicated sentences. The report should include all relevant information: name and project number, duration, total cost, EU contribution and contact details. Powerful images and different voices (i.e. quotes from various stakeholders, partners or volunteers) help to visualise and maximise the impact of the report.
The report must be published in print and electronic format.
Examples of good Layman's reports:
LIFE projects funded from 2014 onwards (including preparatory, integrated, capacity building and climate action projects, but excluding technical assistance projects), must produce an After-LIFE Plan as a separate chapter of the final report.
- For best practice projects, the After-LIFE Plan shall set out how the actions initiated in the LIFE project will be continued and developed in the years that follow the end of the project, and how the longer-term management of the site(s)/habitats/species will be assured.
- For pilot and demonstration projects, the After-LIFE Plan shall, in addition, set out how the dissemination and communication of the results will continue after the end of the project. It should give details regarding what actions will be carried out, when, by whom, and using what sources of finance.
For all projects, the After-LIFE Plan should:
- present an overview of the project and an assessment of the situation at the end of the project;
- define the after-LIFE objectives and methodology;
- identify funding needs and sources of funds;
- meet the contractual requirements of this task.
Examples of good After-LIFE Plans:
Key Project-level Indicators (KPIs)
In their proposals, applicants need to indicate the expected results of their project in terms of environmental and also socio-economic benefits. Once a project is funded, the coordinating beneficiary must record the project results through the KPI webtool (only accessible to LIFE funded projects) twice. The first time (First Snapshot) should be during the initial stages of the project and the second time (Final Snapshot) should be at final report. The European Commission then verifies the data and evaluates the project's progress and success.
LIFE17 and LIFE18 beneficiaries should provide the First Snapshot in the KPI webtool along with their first/earliest report (Progress or Mid-term report).
LIFE19 and onwards beneficiaries should provide the First Snapshot in the KPI webtool during the first nine months of the project’s implementation.
- Key Project-level Indicators (KPIs) for Integrated Projects (IPs)
The following video tutorials show how to record the project results in the KPI webtool:
NGO operating grants
- Audit certificate template
- Budget transfer request
- Final financial report template
- Final technical report template
- Financial and administrative guidelines
- Financial report template - 2nd pre-financing
- Technical report accompanying the request for a second pre-financing payment
- Tips for reporting